What does the PHA Board do?
With the help of some part-time administrative support, PHA’s funding and operations are largely brought to life by our passionate volunteer Board of Directors. The Board is supported by PHA's professional members and passionate warmline volunteers; However, PHA's existence ultimately relies on each Board member's dedication and ability to independently carry out their position's role and commitments.
OVERALL BOARD RESPONSIBILITIES AND COMMITMENT
- PHA is a working board. Each director carries out their assigned position’s role in addition to partnering with or assisting other board members as needed.
- Serve a minimum of one (1) two-year term on the Board.
- Individual Board contribution goals are $250 per year. These goals can be reached in a variety of ways. Popular options include - 1) personal fundraising efforts (ex. Facebook fundraiser) and 2) in-kind donations (ex. providing auction items for the October Fiesta). Direct payments are also possible and can be done in a lump sum or in installments.
- Attend a minimum of ten (10) monthly Board meetings each year. The full Board of Directors meets the 2nd Wednesday of each month from 8:30 am to 10:30 am. Board meetings are currently held via Zoom.
- Enroll in 3-4 hours of cultural competency education training per year (Board to share opportunities).
- Stay informed about PHA matters, be prepared for meetings, complete monthly board reports, and participate in PHA events and committees.
- Participate in the advancement of PHA’s strategic plan, including, but not limited, to fundraising, grants, inclusion and diversity efforts, enhancing professional membership, and community outreach.
- Actively seek opportunities to promote PHA’s mission and resources and recruit diverse professional members, Board members, and volunteers.
- Build collegial working relationships with other Board members and abide by PHA’s policy and expectation to carry out and promote diversity, equity, inclusion, and anti-racism in all aspects of PHA’s operations.
INDIVIDUAL BOARD POSITION ROLES AND RESPONSIBILITIES
Provide mission-centered vision, oversight, and strategic leadership for the organization
Facilitate Board meetings and work with all Board members to support their goals
Respond via email to issues that may arise for Board members/volunteers in the completion of tasks
Foster and manage an inclusive and supportive environment
Ensure that organizational/issue data is up to date and available
Oversee paid contractors and consultants in close collaboration with the Board
Maintain communication and contact with Postpartum Support International
Maintain relationship and connection with PHA Advisory Board
Lead annual Board “retreat” and evaluation
Act as the face of the organization
Be prepared to give presentations about PHA
Be prepared to be a liaison to the press
Work with current President on vision and leadership for the organization
Assist with the President’s responsibilities to become familiar with the role
May fulfill another role on the Board if desired or necessary
Take and maintain a record of Board meeting minutes
Distribute meeting minutes within one week following Board meetings
Coordinate and distribute information about the Board meeting location
Assist in the proofreading and editing of outgoing content (including grammar and content updates)
(BUSINESS OPERATIONS, NONPROFIT DEVELOPMENT OR ACCOUNTING EXPERIENCE ENCOURAGED)
Maintain financial accounts and records of PHA
Report monthly account balances, revenues, and expenditures
Report the status of the organization's fundraising activities to the Board as needed
Manage the Board's review of and action related to the Board's financial responsibilities
Facilitate payments to vendors and contractors
File Annual statements in place of 990s or file 990s
Present annual budget to Board for approval by 02-2020 change date
Communicate and work with Grants Chair(s) to support PHA funding/budget needs
Track grant budget and report to the Board to ensure budget requirements are met
Document and process donations per PHA protocol.
Organize at least four educational opportunities per year to support and develop PHA’s professional members.
Seek topics and individuals who can provide added value to PHA members including:
One in-person PMADs 101 training at the beginning of each calendar year
A minimum of 1-2 cultural competency trainings or workshops covering perinatal wellness and a specific population
Work with the Events Chair to plan and host social/networking opportunities following each in-person training
Outreach to organizations, businesses, and professionals serving underserved and at-risk perinatal populations
In collaboration with the Equity Chair, foster and manage relationships and provide interested staff and clinicians with PMADS 101 training (in-person or online)
Promote PHA Membership and direct interested members and volunteers to PHA website
Establish relationships with prospective providers and support group sites
Monitor and update training presentation and material as needed
Provide updated material to all Volunteer Trainers
Collect feedback from each training and update Google Drive
Provide “train the trainer” for new volunteer training (1 per year)
Seek and apply for grants to support PHA’s programs and general operations
Work with Equity Chair to develop grant objectives dedicated to reaching and supporting local underserved populations and providers of color.
Coordinate with Treasurer in grant application and reporting
Track grants’ progress and communicate needs to the Board to ensure grant requirements are met.
Complete summary report to the grantor (usually once per year)
Use data to identify gaps and determine where to direct resources.
Chair the Diversity, Equity, Inclusion, and Anti-Racism (DEIA) committee
Collaborate with Content and Website Development Chairs to ensure PHA’s material, messaging, and imagery represents PHA’s value of diversity and inclusion.
Oversee the development and implementation of a comprehensive plan for equity and inclusion in coordination with the DEIA committee. The plan will include:
Recruitment strategy for board members and PHA provider members that reflect the diversity of San Diego families, as well as providers that serve those disproportionately affected by PMADs
Partnering with businesses and organizations with expertise in supporting diverse populations
Collaborate with the Grant Chair(s) in grant requests that allow PHA to pursue activities that will promote equitable access to treatment and recovery for individuals and families affected by PMADs.
Plan two PHA social events per year (around March and October)
Work with Treasurer to set events budget and solicit donations
Engage sponsors and meet fundraising goals for each event
Spring and Fall Socials
Work closely with the Board to identify dates and set agendas.
Organize location or online platform, food/drinks, and recruit volunteers to help set up/host/clean up.
Priority is to engage, connect, and celebrate members and inform about priorities/accomplishments
Provide information to Social Media Chair for promotion of events by set dates with Content Chair
Coordinate networking/social events, following educational events
Create/post awareness and education content for social media on a weekly basis
Monitor and update website resources three times per year
Create and identify new PMADs resources for PHA's website
Work closely with Equity Chair and DEIA committee in ensuring diverse and inclusive content
Identify and carry out WordPress site improvement and updates
Add and update content regularly
Focus on improving a user-friendly experience
Manage blog library
Showcase community partnerships, sponsors, and supporters
Assist in resource and content development as needed
Support program staff and Board members in developing and updating materials
Focus on growing email list
Create Downloadable content for the website
Manage existing community relationships and partnerships
Maintain and promote PHA’s reputation and name in the community
Promote programs PHA offers (Warmline, trainings, education events) to existing partners
Seek out new relationships and partnerships in the community through:
Outreach to perinatal providers, groups, and hospital systems to encourage membership, explore sponsorship opportunities, and develop partnerships that support PHA’s mission
Attend community events where existing and potential partners are present
Collaborate with Program Manager and Grants Chair on new funding sources
Bring new ideas to the Board each month
Attend monthly board meeting on Wednesdays from 9:00 am-11:00 am
Attends annual fundraiser (if applicable – ie: Fiesta)
Contribute to PHA's newsletter by submitting 1 blog per year
Act as a bridge between PHA’s local mission and resources, and Postpartum Support International’s (PSI) national mission and resources.
Foster and manage communication and relationships between PHA and PSI Board, leadership, and PSI-CA Chapter.
Deliver brochure requests to organizational members and community partners.
Assist Education and Events Chairs with in-person workshop networking events and PHA socials
Screen and approve potential members
Welcomes and onboards new members
Oversee and manage membership questions, issues, and needs
Chair membership oversight committee
Maintain membership list
Send appreciation/thank you cards to members 2x a year
Collaborate with Education, Training, and Equity Chairs in maintaining relationships and follow through with interested professionals, businesses, and organizations
Identify and carry out ways to enhance membership engagement, development, and experience
Supports Board Members by helping with tasks as requested
Supports warmline training, volunteers, and coverage as needed
Attends most educational events and helps Education and Events Chair with networking and socials