What does the PHA Board do?

 

With the help of some part-time administrative support, PHA’s funding and operations are largely brought to life by our passionate volunteer Board of Directors. Meaning, although the Board works as a team and is supported by PHA's professional members and passionate warmline volunteers, PHA's existence ultimately relies on its Board members' dedication and ability to independently carry out each of their positions' commitments.

OVERALL BOARD RESPONSIBILITIES AND COMMITMENT

  • PHA is a working board. Each director carries out their assigned position’s role in addition to partnering with or assisting other board members as needed.
  • Serve a minimum of one (1) two-year term on the Board.
  • Individual Board contribution goals are $250 per year. These goals can be reached in a variety of ways. Popular options include: 1) personal fundraising efforts (ex. Facebook fundraiser) and 2) in-kind donations (ex. providing auction items for the October Fiesta). Direct payments are also possible and can be done in a lump sum or in installments.
  • Attend a minimum of ten (10) monthly Board meetings each year. The full Board of Directors meets the 2nd Wednesday of each month from 8:30 am to 10:30 am. Board meetings are currently held via Zoom.
  • Enroll in 3-4 hours of cultural competency education training per year (Board will share opportunities).
  • Stay informed about PHA matters, be prepared for meetings, complete monthly board reports, and participate in PHA events and committees.
  • Participate in the advancement of PHA’s strategic plan, including, but not limited, to: fundraising, grants, inclusion and diversity efforts, enhancing professional membership, and community outreach.
  • Actively seek opportunities to promote PHA’s mission and resources and recruit diverse professional members, Board members, and volunteers.
  • Build collegial working relationships with other Board members and abide by PHA’s policy and expectation to carry out and promote diversity, equity, inclusion, and anti-racism into all aspects of PHA’s operations.

INDIVIDUAL BOARD POSITION ROLES AND RESPONSIBILITIES

  • Provide mission-centered vision, oversight, and strategic leadership for the organization
    • Facilitate Board meetings and work with all Board members to support their goals
    • Respond via email to issues that may arise for Board members/volunteers in the completion of tasks
  • Foster and manage an inclusive and supportive environment
  • Ensure that organizational/issue data is up to date and available
  • Oversee paid contractors and consultants in close collaboration with the Board
  • Maintain communication and contact with Postpartum Support International
  • Maintain relationship and connection with PHA Advisory Board
  • Lead annual Board “retreat” and evaluation
  • Act as the face of the organization
    • Be prepared to give presentations about PHA
    • Be prepared to be a liaison to the press
  • Work with current President on vision and leadership for the organization
  • Assist with the President’s responsibilities to become familiar with the role
  • May fulfill another role on the Board if desired or necessary
  • Take and maintain a record of Board meeting minutes
  • Distribute meeting minutes within one week following Board meetings
  • Coordinate and distribute information about the Board meeting location
  • Assist in the proofreading and editing of outgoing content (including grammar and content updates)
  • Maintain financial accounts and records of PHA
    • Report monthly account balances, revenues, and expenditures
    • Report the status of the organization’s fundraising activities to the Board as needed
    • Manage the Board’s review of and action related to the Board’s financial responsibilities
  • Facilitate payments to vendors and contractors
  • File Annual statements in place of 990s or file 990s
  • Present annual budget to Board for approval by 02-2020 change date
  • Communicate and work with Grants Chair(s) to support PHA funding/budget needs
    • Track grant budget and report to the Board to ensure budget requirements are met
  • Document and process donations per PHA protocol.
  • Organize at least four educational opportunities per year to support and develop PHA’s professional members.
    • Seek topics and individuals who can provide added value to PHA members including:
    • One in-person PMADs 101 training at the beginning of each calendar year
    • A minimum of 1-2 cultural competency trainings or workshops covering perinatal wellness and a specific population
  • Work with the Events Chair to plan and host social/networking opportunity following each in-person training
  • Outreach to organizations, businesses, and professionals serving underserved and at-risk perinatal populations
    • In collaboration with the Equity Chair, foster and manage relationships and provide interested staff and clinicians with PMADS 101 training (in-person or online)
    • Promote PHA Membership and direct interested members and volunteers to PHA website
    • Establish relationships with prospective providers and support group sites
  • Monitor and update training presentation and material as needed
    • Provide updated material to all Volunteer Trainers
    • Collect feedback from each training and update Google Drive
  • Provide “train the trainer” for new volunteer training (1 per year)
  • Seek and apply for grants to support PHA’s programs and general operations
    • Work with Equity Chair to develop grant objectives dedicated to reaching and supporting local underserved populations and providers of color.
    • Coordinate with Treasurer in grant application and reporting
  • Track grants’ progress and communicate needs to the Board to ensure grant requirements are met.
    • Complete summary report to grantor (usually once per year)
    • Use data to identify gaps and determine where to direct resources.
  • Chair the Diversity, Equity, Inclusion and Anti-Racism (DEIA) committee
    • Collaborate with Content and Website Development Chairs to ensure PHA’s material, messaging, and imagery represents PHA’s value of diversity and inclusion.
  • Oversee the development and implementation of a comprehensive plan for equity and inclusion in coordination with the DEIA committee. The plan will include:
    • Recruitment strategy for board members and PHA provider members that reflect the diversity of San Diego families, as well as providers that serve those disproportionately affected by PMADs
    • Partnering with businesses and organizations with expertise in supporting diverse populations
  • Collaborate with the Grant Chair(s) in grant requests that allow PHA to pursue activities that will promote equitable access to treatment and recovery for individuals and families affected by PMADs.
  • Plan two PHA social events per year (around March and October)
  • Work with Treasurer to set events budget and solicit donations
  • Engage sponsors and meet fundraising goals for each event
  • Spring and Fall Socials
    • Work closely with the Board to identify dates and set agendas.
    • Organize location or online platform, food/drinks, and recruit volunteers to help set up/host/clean up.
    • Priority is to engage, connect, and celebrate members and inform about priorities/accomplishments
    • Provide information to Social Media Chair for promotion of events by set dates with Content Chair
  • Coordinate networking/social events, following educational events
  • Create/post awareness and education content for social media on a weekly basis
  • Monitor and update website resources three times per year
  • Create and identify new PMADs resources for website
  • Work closely with Equity Chair and DEIA committee in ensuring diverse and inclusive content
  • Identify and carry out WordPress site improvement and updates
    • Add and update content regularly
    • Focus on improving a user-friendly experience
    • Manage blog library
    • Showcase community partnerships, sponsors, and supporters
  • Assist in resource and content development as needed
    • Support program staff and Board members in developing and updating materials
  • Focus on growing email list
    • Create Downloadable content for the website
  • Act as a bridge between PHA’s local mission and resources, and Postpartum Support International’s (PSI) national mission and resources.
    • Foster and manage communication and relationships between PHA and PSI Board, leadership, and PSI-CA Chapter.
  • Deliver brochure request to organizational members and community partners.
  • Assist Education and Events Chairs with in-person workshop networking events and PHA socials
  • Screen and approve potential members
    • Welcomes and onboards new members
  • Oversee and manage membership questions, issues, and needs
    • Chair membership oversight committee
    • Maintain membership list
  • Send appreciation/thank you cards to members 2x a year
  • Collaborate with Education, Training, and Equity Chairs in maintaining relationships and follow through with interested professionals, businesses, and organizations
  • Identify and carry out ways to enhance membership engagement, development, and experience
  • Supports Board Members by helping with tasks as requested
  • Supports warmline training, volunteers, and coverage as needed
  • Attends most educational events and helps Education and Events Chair with networking and socials