What does the PHA Board do?

 

With the help of a part-time, contract support staff, professional members, and dedicated volunteers, the majority of PHA's operations are brought to life by our passionate volunteer board.

BOARD RESPONSIBILITIES AND COMMITMENTS

  • PHA is a working board. Each director carries out their assigned position’s role in addition to partnering with or assisting other board members as needed.
  • Serve a minimum of one (1) two-year term on the Board.
  • Individual Board contribution goals are $250 per year. These goals can be reached in a variety of ways. Popular options include: 1) personal fundraising efforts (ex. Facebook fundraiser) and 2) in-kind donations (ex. providing auction items for the October Fiesta). Direct payments are also possible and can be done in a lump sum or in installments.
  • Attend a minimum of ten (10) monthly Board meetings each year. The full Board of Directors meets the 2nd Wednesday of each month from 8:30 am to 10:30 am. Board meetings are currently held via Zoom.
  • Enroll in 3-4 hours of cultural competency education training per year (Board will share opportunities).
  • Stay informed about PHA matters, be prepared for meetings, complete monthly board reports, and participate in PHA events and committees.
  • Participate in the advancement of PHA’s strategic plan, including, but not limited, to: fundraising, grants, inclusion and diversity efforts, enhancing professional membership, and community outreach.
  • Actively seek opportunities to promote PHA’s mission and resources and recruit diverse professional members, Board members, and volunteers.
  • Build collegial working relationships with other Board members and abide by PHA’s policy and expectation to carry out and promote diversity, equity, inclusion, and anti-racism into all aspects of PHA’s operations.

BOARD POSITION DESCRIPTIONS AND RESPONSIBILITIES

  • Provide mission-centered vision, oversight, and strategic leadership for the organization
    • Facilitate Board meetings and work with all Board members to support their goals
    • Respond via email to issues that may arise for Board members/volunteers in the completion of tasks
  • Foster and manage an inclusive and supportive environment
  • Ensure that organizational/issue data is up to date and available
  • Oversee paid contractors and consultants in close collaboration with the Board
  • Maintain communication and contact with Postpartum Support International
  • Maintain relationship and connection with PHA Advisory Board
  • Lead annual Board “retreat” and evaluation
  • Act as the face of the organization
    • Be prepared to give presentations about PHA
    • Be prepared to be a liaison to the press
  • Work with current President on vision and leadership for the organization
  • Assist with the President’s responsibilities to become familiar with the role
  • May fulfill another role on the Board if desired or necessary
  • Take and maintain a record of Board meeting minutes
  • Distribute meeting minutes within one week following Board meetings
  • Coordinate and distribute information about the Board meeting location
  • Assist in the proofreading and editing of outgoing content (including grammar and content updates)
  • Maintain financial accounts and records of PHA
    • Report monthly account balances, revenues, and expenditures
    • Report the status of the organization’s fundraising activities to the Board as needed
    • Manage the Board’s review of and action related to the Board’s financial responsibilities
  • Facilitate payments to vendors and contractors
  • File Annual statements in place of 990s or file 990s
  • Present annual budget to Board for approval by 02-2020 change date
  • Communicate and work with Grants Chair(s) to support PHA funding/budget needs
    • Track grant budget and report to the Board to ensure budget requirements are met
  • Document and process donations per PHA protocol.
  • Organize at least four educational opportunities per year to support and develop PHA’s professional members.
    • Seek topics and individuals who can provide added value to PHA members including:
    • One in-person PMADs 101 training at the beginning of each calendar year
    • A minimum of 1-2 cultural competency trainings or workshops covering perinatal wellness and a specific population
  • Work with the Events Chair to plan and host social/networking opportunity following each in-person training
  • Outreach to organizations, businesses, and professionals serving underserved and at-risk perinatal populations
    • In collaboration with the Equity Chair, foster and manage relationships and provide interested staff and clinicians with PMADS 101 training (in-person or online)
    • Promote PHA Membership and direct interested members and volunteers to PHA website
    • Establish relationships with prospective providers and support group sites
  • Monitor and update training presentation and material as needed
    • Provide updated material to all Volunteer Trainers
    • Collect feedback from each training and update Google Drive
  • Provide “train the trainer” for new volunteer training (1 per year)
  • Seek and apply for grants to support PHA’s programs and general operations
    • Work with Equity Chair to develop grant objectives dedicated to reaching and supporting local underserved populations and providers of color.
    • Coordinate with Treasurer in grant application and reporting
  • Track grants’ progress and communicate needs to the Board to ensure grant requirements are met.
    • Complete summary report to grantor (usually once per year)
    • Use data to identify gaps and determine where to direct resources.
  • Chair the Diversity, Equity, Inclusion and Anti-Racism (DEIA) committee
    • Collaborate with Content and Website Development Chairs to ensure PHA’s material, messaging, and imagery represents PHA’s value of diversity and inclusion.
  • Oversee the development and implementation of a comprehensive plan for equity and inclusion in coordination with the DEIA committee. The plan will include:
    • Recruitment strategy for board members and PHA provider members that reflect the diversity of San Diego families, as well as providers that serve those disproportionately affected by PMADs
    • Partnering with businesses and organizations with expertise in supporting diverse populations
  • Collaborate with the Grant Chair(s) in grant requests that allow PHA to pursue activities that will promote equitable access to treatment and recovery for individuals and families affected by PMADs.
  • Plan two PHA social events per year (around March and October)
  • Work with Treasurer to set events budget and solicit donations
  • Engage sponsors and meet fundraising goals for each event
  • Spring and Fall Socials
    • Work closely with the Board to identify dates and set agendas.
    • Organize location or online platform, food/drinks, and recruit volunteers to help set up/host/clean up.
    • Priority is to engage, connect, and celebrate members and inform about priorities/accomplishments
    • Provide information to Social Media Chair for promotion of events by set dates with Content Chair
  • Coordinate networking/social events, following educational events
  • Create/post awareness and education content for social media on a weekly basis
  • Monitor and update website resources three times per year
  • Create and identify new PMADs resources for website
  • Work closely with Equity Chair and DEIA committee in ensuring diverse and inclusive content
  • Identify and carry out WordPress site improvement and updates
    • Add and update content regularly
    • Focus on improving a user-friendly experience
    • Manage blog library
    • Showcase community partnerships, sponsors, and supporters
  • Assist in resource and content development as needed
    • Support program staff and Board members in developing and updating materials
  • Focus on growing email list
    • Create Downloadable content for the website
  • Act as a bridge between PHA’s local mission and resources, and Postpartum Support International’s (PSI) national mission and resources.
    • Foster and manage communication and relationships between PHA and PSI Board, leadership, and PSI-CA Chapter.
  • Deliver brochure request to organizational members and community partners.
  • Assist Education and Events Chairs with in-person workshop networking events and PHA socials
  • Screen and approve potential members
    • Welcomes and onboards new members
  • Oversee and manage membership questions, issues, and needs
    • Chair membership oversight committee
    • Maintain membership list
  • Send appreciation/thank you cards to members 2x a year
  • Collaborate with Education, Training, and Equity Chairs in maintaining relationships and follow through with interested professionals, businesses, and organizations
  • Identify and carry out ways to enhance membership engagement, development, and experience
  • Supports Board Members by helping with tasks as requested
  • Supports warmline training, volunteers, and coverage as needed
  • Attends most educational events and helps Education and Events Chair with networking and socials